The Chief Clerk is appointed by the Board of County Commissioners to manage county business and Open Record Requests subject to the Right to Know Policy, as well as oversee the County departments. The Office of the Chief Clerk is responsible for keeping records, books and accounts of all administrative offices, filing papers and proceedings and attesting to all documents authorized by the Board of Commissioners.
Moreover, the Chief Clerk has the general power to administer oaths/affirmations for the Commissioners. And is also responsible for overseeing the Commissioners accounts and coordinates meetings involving the Board of Commissioners. The Chief Clerk ensures that everything is done legally under the County Code and finalizes documents with the "County Seal."
Also serves as the primary administrative point of contact in the case of county emergencies, crises, safety violations/concerns or any matters requiring immediate attention.
Open Records Information:
The Pennsylvania Right to Know Act, also known as the Pennsylvania Sunshine Law, is a series of laws designed to guarantee that the public has access to public records of governmental bodies in Pennsylvania.
Jeffery Marshall, Chief Clerk for the County Commissioners is our Right-to-Know Officer. Records can be requested via the following policy.
Administrative Staff supports the functions of the County Commissioners, the County Solicitors, the Chief Clerk & Assistant Chief Clerk, Communications Director, Webmaster, IT Director, and administrative assistant to ensure that the office runs smoothly and efficiently. Assisting the general public in the best possible manner; and communicating information to the general public through the news media and county website (internet).
Security to county office buildings in downtown Waynesburg (Courthouse, County Office Building, Ben Franklin Building, Fort Jackson Building, the Tourism Office, and the offices of Economic Development) is provided through our County Sheriff's (click HERE for more information). After hours building entrance will only be permitted with the use of our new proximity ID cards (issued to each county employee).
Information Technology provides user support to the county's wide area network of computers. Support includes responsibility for all computers, network, program maintenance, systems development, user & production support, and office systems services to county departments and offices. The office also ensures that both the county's Web site and E-mails are consistently available to the public for viewing.
Payroll Office ensures that county employees are paid in accordance with the County of Greene's approved payroll policies; and employees are encouraged to use Direct Deposit for payroll disbursement. Employees will receive voucher statements for official record of payment for hours worked and payroll deductions.
Click HERE for our Human Resources, Payroll information.
Central Purchasing Office controls the ordering and distribution of county supplies, furniture and office equipment, monitors fixed assets and obtains proposals on services and contracts for office equipment and county buildings.
Finance (Budget) Office The Finance Office prepares financial reports and budgets for the various entities of the county government, working closely with program directors and elected officials and directing the operations of accounts payable and accounts receivable.
Accounts Receivable from local hotel/motel tax and the liquid fuels (bridges) inventory. Funding for County roadway and bridge construction and maintenance is generated through the Liquid Fuels Tax collected by the Commonwealth of Pennsylvania. The County Liquid Fuels Tax Act of 1931 provides all counties, which are in compliance with PennDOT guidelines, with semi-annual allocations in June and December of each year. One-half cent of the tax collected on each gallon of liquid fuels is allocated to a special fund known as the Liquid Fuels Tax Fund for distribution to counties.
The Act provides that these funds be used for road and bridge construction, reconstruction and maintenance projects, or may be allocated to their political subdivisions for these same purposes. In order to receive the Liquid Fuels Tax Fund, each county must submit an annual report showing the receipt, expenditure and encumbrances for the preceding 12 months (PennDOT Bureau of Municipal Services, 2003).
Accounts Payable works closely with the Controllers Office and the County Treasurer's Office to ensure the payments are made where necessary as quickly and efficiently as possible.
Controller's Office performs financial activities for county operations, including financial reporting, financial auditing, cash management, county employee payroll assistance and expense oversight.
Treasurer's Office As an agent of the Commonwealth of Pennsylvania, the Treasurerís Office issues dog licenses, fishing licenses, hunting licenses and game of chance licenses. The office also issues sportsmanís firearm permits.
Tax Claim Bureau The Bureau collects delinquent real-estate county, municipality and school taxes and gives receipts. The monies are then distributed back to the various taxing bodies. This office also conducts upset, judicial and private sales of unpaid real-estate tax properties during the year.