The Prothonotary is the keeper/clerk of the records of the Court of Common Pleas’ civil division. The Prothonotary is responsible for maintaining accurate indices, case dockets and record-keeping services and providing user-friendly access to the public. The Prothonotary supports the Court of Common Pleas’ civil division and provides vital records assistance by attending court proceedings, as well as maintaining the civil caseload for the court system; operating and maintaining the civil division; attending all civil court proceedings, as well as taking minutes, swearing in witnesses and reading verdicts; preparing budget materials annually; reconciling and maintaining escrow accounts and checking accounts for filing fees and draft payments; and reviewing and implementing new policies and procedures in accordance with the Pennsylvania Rules of Civil Procedure.
The Prothonotary also supervises office personnel, monitors daily staff activities and productivity and serves the needs of the general public.
Filing duties are set by Pennsylvania statues, the Pennsylvania Rules of Civil Procedure and the Greene County Local Rules of Court. The work of the Prothonotary is reviewed and approved by the President Judge of the Court of Common Pleas, or another judge as required. Work is generated from the court and through filings from both attorneys and the general public.
Civil pleadings, Passport Application Acceptance, Public access for searches for judgments and lien information, Protection from Abuse Orders, Divorce Decrees, and photocopies.
The Prothonotary’s Office processes passport applications for international travel and related matters, a courtesy service to the residents of Greene County. Note the following office changes on passports:
Passport Applications will be in the Prothonotary's Office Tuesday & Wednesday from 9:00 am3:00 pm, and Thursday from 10:00 am2:00 pm by appointment only. Applicants must call 724-852-5289 to schedule an appointment (NO EXCEPTIONS).
Our office DOES NOT ACCEPT CASH for the Passport Fee. All fees paid to the U.S. Department of State must be a check or money order.
Prothonotary’s Fee ($35.00) can be Cash, Money Order or Check.
The Birth Certificate submitted must meet the following requirements:
be an original (NO COPIES WILL BE ACCEPTED)
have a raised state seal and
contain the names of both the mother and the father
A passport is an internationally recognized travel document that verifies the identity and nationality of the bearer. A valid U.S. passport is required to enter and leave most foreign countries. Following the establishment of new passport regulations in January 2007 by the U.S. Department of Homeland Security, passports are a necessity to those who want to leave the country, including local college students and local church members going on mission trips. Only the U.S. Department of State has the authority to grant, issue or verify U.S. passports.
New Application for a U.S. Passport To obtain a passport for the first time, visit the Prothonotary’s Office with two photographs, proof of U.S. citizenship (i.e., an original birth certificate) and a valid form of photo identification, such as a driver’s license. To search for other locations that accept passport applications, click here.
Renewal of a U.S. Passport Passports may be renewed via mail if the most recent passport is available to submit and is not damaged; the passport was received within the past 15 years; the holder was older than age 16 when the passport was issued; and the holder still has the same name, or can legally document a name change. If the passport has been altered or damaged, it cannot be renewed via mail. The holder must apply in person for a renewal.
Passport Processing Fees Adult passports—age 16 years and older—cost $110, while passports for minors—under 16 years of age—cost $80. The passport card is also available for $30.00 for an adult and $15.00 for a minor. A $35 processing fee will be added for each transaction.
Passport Applications for Minors when applying for a passport for a minor (Applicants under 16 years of age)BOTH PARENTS AND THE CHILD MUST BE PRESENT DURING THE APPLICATION APPOINTMENT.
A typical application will take a flat six weeks to be fully processed, but if applicants wish to have their passports sooner, the process can be expedited for an additional fee of $60 per application. The processing time for expedited applications is a flat three weeks. Please see current fee chart here.
For passport applications and forms, application processing times, passport laws, locations and hours of processing centers, or for more information about obtaining, replacing, changing or renewing passports, visit the U.S. Department of State Passport Services Office (www.uspassportservice.com).
Vital Statistics Information:
Birth Certificates: A birth record contains information about the birth of an individual. On a birth record, you can usually find the mother's full maiden name and the father's full name, the name of the baby, the date of the birth, and county where the birth took place. When submitting a birth certificate with your passport application it must have both parents names on the birth certificate. State issued birth certificates without the parents names cannot be submitted.
Death Records: Also known as medical certificate of the cause of death (MCCD), is a document issued by a government official such as a registrar of vital statistics that declares the date, location and cause of a person's death.
Marriage Records: Since September 30, 1885, marriage licenses have been required in Pennsylvania and are maintained by the Marriage License Clerk in the county courthouse of the county issuing the license. Before September 30, 1885 the issuing of licenses was not obligatory, but was intended for those cases where the banns were not published or the marriage in church was dispensed with. For these earlier marriages, church records and newspapers may provide information.
Divorce Certificates: The divorce certificate contains basic information about the husband and wife, and the date and place the marriage ended. Certified copies of a Divorce Certificate are official copies issued by court on the state or County level. Since 1804, Divorce Records have been kept in the Prothonotary's Office in the county where the divorce was granted. In addition, local newspapers frequently published notices of divorce actions.
Click here for Final Divorce Order, which is a final order that pro se parties can use when they file the final paperwork for their divorce. And click here for the Final Decree in Divorce form (which is a final divorce decree pro se parties can use when they are submitting the final paperwork for their divorce).
ATTENTION: Please use the link above for custody and divorce forms if you are representing yourself in either a custody or a divorce case. Please follow the following instructions:
Click the link above. You’ll be directed to a page that states you are leaving the county’s website. Click "Proceed to www.pacourts.us" and you will be transported to a new website.
Once the site loads, click the LEARN tab of the menu bar at the top of the home page.
Once that page loads, scroll ľ of the way down the page to the red and white bar.
Click on “REPRESENTING YOURSELF”.
READ all the information presented there before selecting your category.
FOLLOW ALL INSTRUCTIONS and complete all required forms prior to filing your case in the Prothonotary’s Office located in the Greene County Courthouse. Please check our Fees Schedule for the filing fees related to custody and divorce cases.
1. Does the Prothonotary perform lien and judgement searches over the telephone?
Due to liability concerns, lien and judgment searches must be made in person via the public computer. Our staff will assist you with instructions on performing a search, but will not complete the search for you.
2. Can I perform a lien search online?
NO. At this time (June 2013), you must come to the office to perform a search for liens and judgments.
3. Does the Prothonotary's Office provide forms for filing a divorce?
The office does not employ an attorney as a staff member. Therefore, it cannot provide legal advice nor can it provide forms used for filing a divorce case. Due to the nature of this filing, we do recommend you engage an attorney to represent your interests.
4. Does the Prothonotary's Office provide forms for filing a custody case?
The office does have a form that can be used to open a custody case and to modify an existing Custody Order. However, the staff is not at liberty to assist in the completion of these forms, nor can staff members dispense legal advice.
5. Are your filing fees available online?
YES. Please see the Forms link above.
6. I need a copy of my divorce decree. How can I obtain one?
You can visit the office and obtain a copy within a few minutes or you can send a request by mail along with a check for $7.00 made payable to the Prothonotary of Greene County. If mailing a request, please provide the names of both parties to the divorce and the year the divorce was granted.
7. Do I need an appointment for processing a passport application?
YES. Due to the volume of passport applications we receive you will need to contact the office to schedule an appointment.
8. Can I obtain a copy of my birth certificate in your office?
NO. You can obtain a birth certificate from the Pennsylvania Department of Vital Records. Please see our Links section above for their web address.